Wednesday, 21 January 2015

Children and social media sites

This is a bit of a nightmare for parents and has been for several years. Are you a parent? Do you know what sites your children are using? What data are they sharing? Does it include data about you? Are the sites offering inappropriate content – sexual, self-harm, bullying or violent among others? Did you know that the number of children receiving hurtful cyber-bullying messages rose from 8 to 12% in the last 4 years.

This issue is so sensitive that parents feel vulnerable. It is hard to find out about privacy settings, safety information, where and what to report. It’s all very well, you might say, we’re not dealing directly with this issue. It’s another side of ‘tech’. Well, have you considered advising your clients (where parents might shop/seek information etc.) that they might include a ‘parent’s social media guide’ or the equivalent on their sites? This wins on all fronts – moral, social responsibility, ethical, good branding association, positive thinking and the rest. Yes, you might have to research the topic to do it justice and make sure the information is updated regularly on the client’s site by whatever means agreed, but, worth considering, don’t you think?

With all this in mind, here are a few links to get you started.
It’s not all bad news though so maybe we can point out the positive side of social media as well.

Friday, 9 January 2015

Back to basics: controlling your digital projects

Moan, moan, moan. Yes, it’s the January blues time and the last thing you and your team may want to hear is ‘back to basics’! It’s a nasty fact though that a festive break allows time not just for you and your team to recharge your think-tanks but for your clients and stakeholders to recharge theirs also. We know what that means – lots of new ideas and changes suggested to the project! Changes mean disruption to time, cost and quality. Panic is allowed – quietly. You have put in the controls, haven’t you? It’s time to remind all that changes and even improvements are possible but at a new schedule and cost.

Estimating any time implications and therefore costs of changes is always problematic. But Ben Aston gives a really good tip about ‘question when questioning’, meaning that when your team members come back to you with an estimate about what the changes will cost, you question them as to how they reached that figure. Together you’ll find that you revise the figure to be more accurate by recognising where some gaps in thinking have occurred. This is good training for your team member and yourself because both of you will work in the refining process and learn along the way from each other. You’ll find Ben’s other tips useful too.

See Ben Aston’s, Creating timing plans: a summary (December 12 2014)

Paul Spencer has a down-to-earth approach to project management. His tips may not be specific to digital projects but common sense is common sense. The tip I like best is a reminder that defining the scope of a project is not just about what you will achieve but also what you will not do. That’s equally important to define or your clients will push the boundaries quite happily at your expense. If you want a humourous motivator for an individual team member, or, just yourself, take a look at his animation at the Digital Doctorate for Bristol Graduate school. It’s about moving a vision or an idea to fruition which is like taking a digital project through its cycle.

And, in the spirit of New Year and being positive, what about championing yourself and your fellow digital project managers. It is true that few appreciate the difference you really make to projects. You do have skills and expertise that set you apart from the others in the team. Many of them really wouldn’t want your role even though they might moan about you – openly or not!

If you feel your role isn’t appreciated spread a little of Paul Boag’s Be proud of your digital project managers’ around. Do you agree that there should be a Digital Project Manager of the Year award as an incentive for people to recognise your value? What else would you suggest?

Happy New Year.

Thursday, 18 December 2014

Online retail and Christmas shopping: what’s occurring?

General Questions

Are you at the panic buying stage yet? Have you bought the majority of your own presents online? Do you expect better bargains online or in a shop? Do you like the traditional experience, look and feel approach, of high-street shopping? Do you research online but buy offline based on your research?

Professional Questions

Did you appraise your online retail clients of what was necessary for their online shopping sites to make the most of the November, December and January online shopping frenzies? Have your online retail clients been caught out with low stock, inadequate delivery mechanisms, off-putting customer service reputation, uncompetitive offers, and the rest? Are you and your colleagues running round like headless chickens to fire-fight glitches with online code and/or load-testing? Are all your online retail sites working well in the frenzy so that you can enjoy the Christmas spirit?

These are fundamental questions for now and the answers reflect what is happening with consumers. It’s important to remember you are also one of them. Your experience with online sites matters although you need to take your ‘expertise’ into account as possibly being ahead of trend perhaps. It’s wise to take on advice so see, Catching the Christmas Trade: 10 Tips for Online Shops, by Frank Breuss at Digital Marketing Magazine (4 December 2014).

With online shopping increasing 20% year on year but with Black Friday now out-performing even the Christmas rush, it’s a hard, competitive market. (See the Telegraph’s story reporting John Lewis Stores 17 December 2014).

There’s a lot to think about at a manic time for most. If you’re a stats person and you have clients across the retail sectors you might like to keep up with more general reports of ecommerce at

Happy shopping experiences – whether online or off!

Friday, 5 December 2014

Virtual teams and collaborative working

The communications landscape for all businesses has changed significantly since the electronic revolution. Our sector, iMedia, might well have been first to use collaborative working in a virtual world with cross-functional teams, but now this has spread into general business. We might have more experience of what it means, but we aren’t known for refining and sharing these insights. With us it has been more like the rest of our environment – try, refine and move forward.

It’s refreshing then to find that the virtual team dynamic is being analysed as part of general management and business. And, just because we have the experience, it doesn’t mean we can’t learn from others observations.

With this as the premise, here are a few links to some team analysis that may prove useful for your company – even yourself.
Pam Jones, 17 November 2014, Ashridge Business School, makes the point that although communication might be technology driven, it is ‘... the human aspect of communication that requires attention’. She offers 4 building blocks refined from top-performing team leaders. These are:
  1. Develop a clear communication strategy. 
  2. Develop a network of shared responsibility. 
  3. Building trust and belonging. 
  4. Growing and learning together. 
It may well be the fourth point that we have been doing on the fly, so to speak. It’s a bonus that she gives credit to dealing positively with conflict and cross-cultural understanding, both of which have featured in this blog as important aspects of team success.

Compass’ is a business whose job is to optimise team working. Hey! Yes, they exist! ‘Compass’ place the emphasis on choosing the right tools and techniques to suit the virtual team in question, but first they decide HOW the team need to work together. Then they choose the tools etc. They give six suggestions on how to optimise team working.

The Guardian’s Small Business Network blog, Successful remote collaboration: tips from those in the know 24th April 2014, takes a different angle. It recognises that remote collaboration allows many forms of meetings to take place thereby cutting travel costs and the time needed. Both mean saving money. This blog mentions technological tools that are available to help such as: SKYPE, Google Hangouts, Pop-up Office, Evernote Business, and Elance, among others. Their tips relate more to keeping the data shared between teams secure by auditing devices and data that will be shared. They take for granted that your company/clients are working openly through the cloud.

It’s a shame we may not have passed on our experiences. Such is the truth for many entrepreneurs. But you’re never too old to learn. (Don’t even think of quoting, ‘You can’t teach and old dog...’ back at us!)

Friday, 21 November 2014

Gone phishing!

I fear it's a fact of life that if you receive email you will receive junk mail of various types, ranging from the harmless but irritating to the downright dangerous: click at your peril!

Such things are very worrying for email users, because it can be very difficult to tell some of them from genuine emails. A sad but typical example has been documented by the BBC's Rory Cellan-Jones, who managed to avoid falling victim to a PayPal payment scam while he was auctioning in aid of the Children in Need charity.

As a recipient you should be able to detect such things by carefully checking any links in the email. (Ideally you shouldn't click on links in emails but, hey, this is the real world.) Usually, by hovering your pointer over a link you should be able to detect the actual address to which it goes, not what the visible text says. If you are more adept you can explore what are called the long headers of a mail to see where it really came from and how it got to you. But some emails are sent legitimately from web servers or other addresses that may not have what is called a mail exchange (MX) record.

I am not a fan of HTML emails but they are here to stay with all the potential for trouble from hidden links and tracking images. I feel it's rather like insisting that telephone calls are sung, not spoken, just because it's nicer. With a text email, it's up to the mail client whether any link text is turned into a real clickable link ... usually triggered by an 'http://'.

Why is this relevant to us as developers and producers of interactive media? I think we need to think carefully about how our clients communicate when using emails to contact their customers, especially if they are asking for information. Our clients are not all banks (or PayPal) so the chances of a scammer sending out emails purporting to be from our clients are slim ... but do their emails always seem to be clearly from them?

Let me give an example. You may use a third party to manage a mailing list for a newsletter. Have you checked to see how those emails actually arrive? The 'Reply to' header may show your domain but the real sender address will be the third party company. The unsubscribe links may be to the third party company. All this is completely above board and I only mention it because there are genuine instances where some of the basic sanity checks on scam emails will fail with the genuine article. To ameliorate this you could be up front about it and say that your mailing list is handled by another company, which will explain the different email domain.

PayPal and eBay have a good technique. They always address you by name whereas phishing emails tend to start Dear customer or even Dear friend. The UK National Savings will send you an email telling you that you need to log onto your online account and read a new message: not particularly friendly but very safe. It's useful to see what other organisations do to help keep their customers safe online. Definitely something that's well worth doing and, coincidentally, good for business.

Monday, 10 November 2014

Digital Usability and Return on Investment

It’s been a while since we looked at this issue - September 2013 - and as in every digital sector, it has moved on leaps and bounds.

UX (User Experience) is now understood as a fundamental business concern for digital. Previously it had been a ‘take it or leave it’ addition. It was hard to identify in quantifiable terms how UX added to business benefits. This has changed too. It’s a discipline that has grown in knowledge that has been tied to business key performance indicators (KPIs). This is what has driven its recognition as a core component of any type of digital communication.

So, this discipline now has its own sets of awards covering various facets of communication. For example, UKUX Awards 29th October 2014 awarded in the following categories: Best Entertainment, Best Student Project, Best Not for Profit, Best Public Sector, Best Effects on Business Goals, Best Innovation, Best Learning or Education Experience, Best Information, Best Transactional Experience, Best Windows Phone App, Best User Experience, For more details of the winners and an explanation of why they won, see

It’s as well to note that a website or other digital applications may well not be able to show such business benefits straight away. It’s often in the refinement of the user experience in use that tightens up the experience and releases the business potential. This means ongoing observation. Will your customers pay for this? Do you have the expertise? Do you recommend that this happens? If you are not a usability company then these are questions you need to ask.

You also need to appreciate that the different digital offerings need different tests to demonstrate where they are not meeting customer expectations and what to do about this. There isn’t a one way solution! If you read Lee Duddell’s account of ‘5 Tips to Improve Mobile UX’ (20 June 2014) in ‘What Users Do’, you’ll see what we mean.

If you want to do some in-depth self-improvement (Professional Development?), there’s a one hour webinar, ‘How to Measure the ROI of User Experience’ by Dr. Susan Weinschenk, at ‘Userzoom’.

This is a field of expertise and unless it is our field of expertise, we can only appreciate whether our companies should be aware of the benefits it can bring, whether we are covering it with experts, and/or whether we have a duty to inform our customers about it. Yes, there’s so much to consider in projects, we know.

Tuesday, 28 October 2014

Training is the first to go ...

Once upon a time we used to hold training courses based on our book. Sometimes we'd do it for a single company, who'd provide enough people and a venue, and sometimes they were open to anyone. It was a fairly modest affair but even that stopped when the recession hit. So we don't offer it any more although we now have an online course providing an introduction to managing a digital interactive project.

With this in mind I was pleased to hear about the initiative by BIMA and TIGA, trade bodies for the digital creative industries, asking for the government to introduce tax breaks for small companies to invest in their talent by training it. To quote the BIMA blog:
We believe the launch of a pilot SME Training Tax Relief (TTR) scheme to promote skills, training, and productivity is vital to support the future of the creative industries, a sector worth £71.4 billion a year to the UK economy.
How might such a thing work? After all, what your company spends on its business can be offset against tax already can't it?

There have been tax initiatives to help research and development for a while now, and they presumably provide a model. The basic idea is that for every pound you spend on whatever the scheme applies to, you can claim more than that amount against tax. For example, to quote HM Revenue and Customs ...
The tax relief on allowable R&D costs incurred on or after 1 April 2012 is 225% - that is, for each £100 of qualifying costs, your company or organisation could have its Corporation Tax profits reduced by an additional £125 on top of the £100 spent.
There is a similar arrangement should you be making an accounting loss during that particular financial year.

This makes such a scheme attractive financially to a company. Clearly there will be strings attached. For example, in R&D, any intellectual property from the R&D has to belong to the company. With training you might find that it is a condition that anyone trained remains employed with the company for a certain time, so that both the employee and the company benefit from the training. As a slight aside, it has been suggested that training costs should be treated as a capital cost rather than expenditure, since the benefit can be seen to last well beyond the immediate period. At the moment, since as a small company you can offset 100% of capital costs (up to a limit) that wouldn't necessarily be a problem, but the revenue have said that such an interpretation would be 'difficult to imagine'. (See the document linked below.)

For the company, any tax relief will ameliorate the double whammy that (superficially) training staff has: you lose productive staff time and you have to pay for it. But training, especially if the courses include people from outside the immediate working environment, has additional benefits; bringing people together. It's the same with conferences: the time spent socialising is as important as the time spent in sessions.

A final hope, from me for obvious reasons, would be that online training would be eligible for tax relief as well as face-to-face training. This would be by no means a given, based on past experience, but for many activities such as programming, online training can be particularly productive.

As a final note, you should read this document from the revenue:
Sometimes, the government gets suggestions that employers should be given tax relief for the costs of training their employees. That surprises us, since except in cases where the employee has some link with the employer outside the employment itself, the disallowance of expenditure by an employer on staff training and development will be extremely unusual indeed.
See ... even the tax man says you should go for it!

[PS: Full disclosure ... I used to be Chair of BIMA]